Southport Stars Amateur Boxing Club – Privacy Policy
Last Updated: [Insert Date]
Southport Stars Amateur Boxing Club (“the Club”, “we”, “us”) is committed to protecting the privacy and personal data of all members, parents/guardians, volunteers, and visitors (“you”). This Privacy Policy explains how we collect, use, store, and protect your personal information in accordance with the UK General Data Protection Regulation (UK GDPR) and the Data Protection Act 2018.
1. Who We Are
Southport Stars Amateur Boxing Club Location: 20 Wright Street, Southport, PR9 0TL Email: adamgallen@southportstars.co.uk Phone: 07943212649 Welfare Officer: Lewis Johnson
2. What Personal Data We Collect
We may collect the following types of personal information:
Members (Adults & Children)
Full name
Date of birth
Address
Contact details (phone, email)
Emergency contact details
Medical information relevant to training or competition
Membership and payment records
Competition records and performance data
Photos and videos (see Section 7)
Parents/Guardians
Name and contact details
Relationship to the child
Consent forms and safeguarding information
Volunteers & Coaches
Contact details
Qualifications and certifications
DBS checks (where required)
3. How We Collect Your Data
We collect data through:
Membership forms
Consent forms
Online registration systems
Communication with coaches or staff
Attendance records
Events, competitions, and training sessions
Photos and videos taken during Club activities
4. Why We Collect Your Data (Legal Basis)
We process your data for the following purposes:
Contractual Necessity
Managing membership
Providing training and coaching
Entering members into competitions
Legal Obligations
Safeguarding and welfare requirements
Health and safety compliance
Reporting to England Boxing
Legitimate Interests
Running and improving Club operations
Maintaining attendance and performance records
Communicating Club updates
Consent
Photos and videos used on social media, the Club website, or promotional materials
Medical information used to ensure safe participation
You may withdraw consent at any time by contacting the Club.
5. How We Use Your Data
We use your information to:
Manage membership and training
Communicate schedules, events, and updates
Ensure safety and wellbeing
Enter competitions and register with England Boxing
Maintain accurate records
Promote the Club through photos and videos (with consent)
6. How We Store & Protect Your Data
We take data security seriously. Your information is stored securely using:
Password‑protected systems
Restricted access for authorized staff only
Secure physical storage for paper records
We will not keep your data longer than necessary. Typical retention periods:
Membership records: up to 3 years after leaving the Club
Accident/incident reports: 3–6 years
Safeguarding records: as required by law
Photos/videos: until consent is withdrawn
7. Photos, Videos & Social Media
By accepting the Club’s Terms & Conditions, you agree that:
You consent to yourself and/or your child being included in Club photos and videos
These may be used on the Club’s social media pages, website, or promotional materials
If you wish to opt out, you must inform the Club in writing. We will always respect your choice.
8. Sharing Your Data
We may share your data with:
England Boxing (for competition registration and compliance)
Medical professionals (in emergencies only)
Event organisers (for competitions and tournaments)
Payment processors (for membership fees)
We do not sell or share your data with third parties for marketing.
9. Your Rights Under UK GDPR
You have the right to:
Access your personal data
Request correction of inaccurate data
Request deletion of your data (where applicable)
Restrict or object to processing
Withdraw consent at any time
Request data portability
To exercise any of these rights, contact us using the details in Section 1.
10. Children’s Data
We take extra care when handling children’s information. All data for members under 18 is collected with parental or guardian consent and processed in line with safeguarding best practices.
11. Changes to This Privacy Policy
We may update this Privacy Policy from time to time. Any significant changes will be communicated to members.
12. Contact Us
If you have any questions about this Privacy Policy or how your data is handled, please contact:
Southport Stars Amateur Boxing Club Email: adamgallen@southportstars.co.uk Phone: 07943212649 Welfare Officer: Lewis Johnson